Make an impact with one cloud-based platform

Within DevMan’s platform you will find a complete set of features designed solely for grantmaking, bursary management and corporate social responsibility.

Clients that are currently using DevMan to streamline their business processes

New features

DevMan strives to not only consistently improve our product, but to keep up with industry standards and regulations too.

Tax certificate generation

Automatically generate and distribute individual or consolidated 18A compliant tax certificates.

SmartDocs module

A quick and seamless way to receive requests in a Word document via email to view, approve, decline or sign off without having to log in to the system.

Smart online application form

Branded, customisable application forms are designed and launched to your specifications for data collection.

DevMan's core features

Our platform comes with the following standard features regardless of which sector you are in.

Generate tax certificates

Automatically generate and distribute individual or consolidated 18A compliant tax certificates.

Export tax data

Generate tax compliant data files for donations received with just a few clicks.

Interlink information

Connect interactions, projects, financials, organisations and people to each other for better tracking.

System integrations

Connect other platforms to core administration, finance and communication systems, including your website.

Document management

Manage all documentation and attachments in one centralised place.

Comprehensive reporting

Powerful filtering for tailored reports based on payments, dates, events, demographics and more.

Real-time financials

Monitor donations and payment requests and integrate portals to batch process and streamline workflows.

Automate workflows

Automate email and SMS notifications, action requests or initiate other workflows.

Build databases

Collect stakeholder information and store it to form a central online portal.

Customisable setup

Add or remove any features that do not cater to your needs, keeping your system relevant.

Event management

Create and manage events in great detail, assigning tasks and sending out RSVPs.

Manage communications

Ad-hoc or automate all communications through the platform using workflows, triggers.

Tailored solutions for your unique needs

DevMan not only offers core features for all three sectors, but customisable and relevant modules and systems are in place to cater to your needs in your specific area of expertise.

NPO and advancement

Centralise your grantmaking and donor management activities with interlinked information.

Bursary managment

Identify at-risk students and track the bursary life cycle and return on investment.

Social responsibility

Streamline recipient funding requests, process payments, and generate reports.

Your questions answered

What is a smart application form?

A smart bursary application form is designed to hide or reveal specific questions or fields based off of your applicant’s responses. Only information given by these responses is saved on the management system.

Smart forms are also designed to accomplish the following:

  • Collect student results for bursaries
  • Accept or decline from compliance
  • Determine gender, citizenship and DOB from ID
  • Show/ hide fields according to responses
  • Trigger communications based on phase completion
  • Generate unique application tokens
  • Save existing data to complete at a later time
  • Auto-schedule application open and close dates 
Does DevMan comply with GDPR?

Many companies have updated their privacy and other legal documents in response to a new law that went into effect on 25 May 2018 called GDPR.

DevMan has implemented the following to comply with GDPR:

  • DevMan provides the means to have accurate data in one place (i.e. not multiple spreadsheets with varying degrees of accuracy / completeness).
  • Quick search functionality to immediately find and access data held on any person or entity.
  • Easily draw / extract data profile from DevMan.
  • We endeavour to follow industry standard best practice for security (see DevMan technical information document).
  • DevMan subscriptions allow data subjects to opt in or out of receiving marketing communications.
  • The DevMan team has been made aware of GDPR requirements.
  • Mervyn Kydd has been appointed as the DPO for IS Kidz Africa.

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Does DevMan comply with POPIA?

DevMan, as an Operator, has put the following in place to meet compliance requirements:

  • We endeavour to follow industry standard best practice for security (See our Technical and security
  • The DevMan team has been made aware of POPIA requirements, and all are bound by confidentiality agreements.
  • We regularly carry out assessments of technical and organizational safeguards.
  • As a POPIA specialist, Gregg Abrahams has been appointed as the Information Officer for DevMan.

The following are key areas that you as the responsible party could give attention to:

  • Confirm who your information officer is and make your team aware of POPIA requirements.
  • POPIA covers structured (i.e. DevMan database) and unstructured (i.e. spreadsheets, etc.) data. Unstructured data is very difficult to manage and secure, however DevMan provides the means to have accurate data stored in one structured place. Begin the process of storing relevant unstructured data in DevMan.
  • Identify groups of people on your database (e.g. Donor, Alumni etc) including:
    • The reason for each group;
    • The information you can legally keep per group.
  • You must allow data subjects to actively opt in to direct marketing communication. This should not be pre-selected and should allow for a simple opt-out.
  • Give attention to information quality and data processes.

In the year ahead, we will implement further DevMan tools to help you to be compliant and will communicate these to you on a regular basis.

Read what the act entails here.

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Will my data be secure?

DevMan is available over the internet and is secured with SHA-256 signed encryption SSL certificates and TLS1.2 protocol.

We endeavour to follow industry standard best practice.

Client applications and their databases are not hosted in-house. We have partnered with xneelo (Pty) Ltd, a web
hosting company based in South Africa.

Security is a top priority, and several measures have been implemented to protect our systems and our clients’ data. DevMan undertakes to uphold security standards as best as possible within budget.

These are some of the measures in place:

  • F-Secure – an end-point leading security product that includes ransomware protection and patch management. This is installed on all our workstations and servers.
  • Encryption – laptop and server hard drives are encrypted, so if stolen they are inaccessible.
  • Penetration testing – conducted periodically, and findings are remediated timeously.
  • Firewall – reviews are conducted regularly along with monitoring software which alerts us to any unusual activity.
  • Passwords – our policies are set higher than best practice in the industry.
  • Cyber insurance – our existing policy provides for an incident response team to help remediate and recover as quickly as possible.
  • Hardware maintenance – servers are constantly reviewed and maintained at the highest standard possible.

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How do SmartDocs work?
SmartDocs is an interactive document that can be passed from one person or department to another for signing, approving, declining or filling in.

Once the document has been actioned, DevMan will automatically update your system with the information submitted. You will be able to who completed the form, what was added to the form and when it was complete.

The SmartDoc works in conjunction with triggers and workflows. This means that you can set up the SmartDoc to be sent to the next person or to trigger another workflow as soon as that person has completed the form.
Can DevMan assist with SARS IT3(d)?

DevMan has a SARS IT3(d) export process that will help you export your donation data in a format required by SARS.

A self-service portal has also been designed for your donors to sign in and update their own tax information using their email and password.

Learn more about what each service can offer you by downloading the complete DevMan guide for free.

Bursaries Management & Distribution Software Cover

Ready to maximise your potential?

Request a quote that is tailored to your specific requirements.

Find out how DevMan can help you to automate, streamline and simplify your challenges and needs.

For technical support, please click here.

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